Privacy Policy

Effective Date: July 22nd, 2025
Last Updated: July 22nd, 2025
Organization: Juliette’s House Child Abuse Intervention Center

Juliette’s House is committed to protecting the privacy of all visitors to our website and those we serve. We recognize the sensitive nature of our work and strictly uphold the confidentiality and security of personal information, particularly when it involves children, families, and survivors of abuse.

1. HIPAA Compliance and Protected Health Information (PHI)

As a Child Abuse Intervention Center (CAIC) and provider of trauma recovery services, Juliette’s House complies with the Health Insurance Portability and Accountability Act (HIPAA). This includes safeguarding "protected health information" (PHI), which refers to any information about a client’s physical or mental health, treatment history, or payment details that can be used to identify them.

We use and disclose PHI for purposes of treatment, payment, and health care operations, as permitted by law. We do not share PHI without your explicit written consent unless required or permitted by law (e.g., in cases of mandated reporting, emergencies, or law enforcement inquiries).

Under Oregon law, youth age 14 and older may consent to outpatient mental health or substance use services (ORS 109.675), and youth age 15 and older may consent to medical, dental, hospital, or surgical care (ORS 109.640) without parent or guardian permission. Juliette’s House respects the confidentiality of youth who access services under these laws and limits information sharing as permitted or required by law.

To view our full Notice of Privacy Practices, including your rights under HIPAA, please visit our Notice of Privacy Practices or contact us at communications@julietteshouse.org.

2. Website Data Collection

When you visit our website, we may collect limited information automatically for analytical or functional purposes (such as IP address, browser type, or pages visited). This helps us improve our website and user experience.

We do not collect or store personal health information through our website unless you voluntarily submit it via secure forms or communication tools.

3. Forms and Submissions

Some pages on our site include forms—for example, to register for events, refer a child for support, or complete a self-referral. Any information you share:

  • Is stored securely.

  • Will only be used to coordinate services or respond to your inquiry.

  • Will not be shared with third parties outside of Juliette’s House unless required by law or with your consent.

You may request to access, update, or delete your form submission by contacting us at communications@julietteshouse.org.

4. Confidentiality in Virtual Services

Juliette’s House may offer webinars, educational events, or support sessions using HIPAA-compliant platforms like Microsoft Teams. When participating in these services:

  • We do not record sessions unless clearly stated in advance.

  • We ask that you do not share private or identifying information about clients during group sessions.

  • We recommend attending in a private setting and using a secure connection.

These virtual events are not considered clinical services and do not establish a provider-client relationship unless otherwise specified.

5. Cookies and Tracking Technologies

Our website may use cookies or similar technologies to analyze traffic and enhance functionality. You can manage your cookie preferences through your browser settings. We do not use cookies to collect personal health information or share identifiable data with third parties.

6. Third-Party Links

Our website may contain links to other sites. Juliette’s House is not responsible for the privacy practices or content of external websites. We encourage users to read the privacy policies of any linked sites they visit.

7. Your Rights and Choices

If you are a client or the guardian of a client, you have the right to:

  • Access or request corrections to your PHI (Protected Health Information)

  • Request a restriction on how your PHI is used or disclosed

  • Receive confidential communications by alternative means

  • Request an accounting of PHI disclosures

  • File a privacy complaint without fear of retaliation

To exercise any of these rights, please contact:

Juliette’s House
1075 SW Cedarwood Ave, McMinnville, OR 97128
503-435-1550 | communications@julietteshouse.org

8. Updates to this Policy

Juliette’s House reserves the right to update this privacy policy to reflect changes in our practices, legal obligations, or services. Updates will be posted on this page with a new “Effective Date.” Continued use of our website after such changes indicates your acceptance of the revised policy.

Juliette’s House is a 501(c)(3) nonprofit organization dedicated to protecting children and preventing child abuse across Yamhill County and surrounding areas.